Privacy policy

We are UK based Accountancy firm MNG Accountants Ltd, website – www.mngaccountants.uk, can you please develop the privacy policy for us as per UK law and GDPR compliant. We will also process the work outside the UK that is India. Include all points. Registered address – 5 Brayford Square, London E1 0SG, email – accountants@mngaccountants.uk, it should be in very details formant and include each point

Effective Date: 19-May-2025.

1. Introduction

MNG Accountants Ltd ("we", "our", or "us") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable UK laws.

2. Who We Are

· Company Name: MNG Accountants Ltd

· Registered Address: 5 Brayford Square, London, E1 0SG, United Kingdom

· Website: www.mngaccountants.uk

· Email: accountants@mngaccountants.uk

MNG Accountants Ltd is the Data Controller for the personal data we collect and process.

3. What Personal Data We Collect

We may collect, use, store and transfer the following types of personal data:

Identity Data: Name, title, date of birth, gender, National Insurance number, tax reference numbers.
Contact Data: Billing address, delivery address, email address, telephone numbers.
Financial Data: Bank account details, salary details, tax records, pension information, accounting and financial transaction data.
Employment Data: Employer name, job title, payroll information.
Company Information: Business name, company number, VAT registration details, Companies House records.
Usage Data: Information about how you use our website, products and services.
Marketing and Communication Data: Your preferences in receiving marketing from us and your communication preferences.

4. How We Collect Your Data

We collect data in the following ways:

· Direct Interactions: Through email, phone, post, or in person when you request our services.

· Website Interactions: When you complete forms or browse our site (e.g. via cookies).

· Third Parties:

HMRC
Companies House
Financial institutions
ther accountants, solicitors, or intermediaries
Public records and databases
Referrals

5. Purpose of Processing Personal Data

We use your personal data for the following purposes:

To provide accountancy, bookkeeping, payroll, and tax services
To comply with legal and regulatory obligations
To manage payments, fees, and charges
To communicate with you, including responding to inquiries
To maintain business records and comply with internal policies
To improve our website, services, and marketing
To protect against fraud and unauthorised access

6. Legal Bases for Processing

Under the UK GDPR, we rely on the following legal bases:

Contractual necessity – where data is required to fulfil our services to you
Legal obligation – to meet obligations with HMRC, Companies House, etc.
Consent – where you have explicitly agreed to processing (e.g., marketing)
Legitimate interests – to operate and grow our business securely and efficiently

7. Cross-Border Data Transfers

We may process your personal data in countries outside the UK, specifically India, where some of our accounting and administrative services are supported.

We ensure your data is treated with a similar level of protection as under UK GDPR by implementing the following safeguards:

Standard Contractual Clauses (SCCs) approved by the UK Information Commissioner’s Office
Data Processing Agreements with Indian subcontractors and affiliates
Strict access controls, training, and security protocols
Ongoing due diligence to ensure GDPR compliance

8. Data Sharing

We may share your personal data with:

HM Revenue & Customs (HMRC)
Companies House
Banking and financial institutions
Subcontractors working under our direction
Legal, tax, and compliance consultants
Law enforcement agencies where legally required

We do not sell or rent your data.

9. Data Retention

We retain your financial, payroll, tax and marketing data only as long as necessary for the purpose it was collected and to comply with legal and regulatory requirements.

· Marketing preferences: Until consent is withdrawn

10. Data Security

We implement appropriate technical and organisational measures to protect your personal data:

Encrypted data storage and secure servers
Role-based access control
Two-factor authentication
Firewall and antivirus protection
Secure disposal of documents
Regular employee training on data protection

11. Your Rights Under the UK GDPR

You have the following rights:

Access – request a copy of the personal data we hold
Rectification – request correction of incomplete or inaccurate data
Erasure – request deletion of your data (subject to legal obligations)
Restriction – request us to suspend processing
Portability – request transfer of data to another provider
Objection – object to certain processing (e.g. marketing)
Withdraw consent – where consent is the legal basis

You may exercise these rights by contacting us at:
📧 accountants@mngaccountants.uk
📍 5 Brayford Square, London E1 0SG

12. Cookies and Tracking Technologies

We use cookies and similar tracking technologies on our website for:

Essential website functionality
Analytics (Google Analytics, etc.)
Security and fraud preventio
Performance optimisation

You may manage cookies through your browser settings.

13. Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for their content or privacy policies. Please review their policies before submitting data.

14. Children’s Data

Our services are not directed to individuals under 18. We do not knowingly collect data from children.

15. Automated Decision-Making

We do not make decisions solely based on automated processing, including profiling, that significantly affect individuals.

16. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy. Any changes will be posted on this page with the updated effective date.

We recommend reviewing this policy periodically.

17. Contact Us

If you have any questions or wish to exercise your data rights, please contact:

MNG Accountants Ltd
📍 5 Brayford Square, London E1 0SG
📧 accountants@mngaccountants.uk
🌐 www.mngaccountants.uk

Privacy Policy